Details of the TNA support and details of the application

Conditions

  • Users affiliated by the scientific facilities in a country other than the county(ies) where the installation is located.
  • The user group, in which the majority of the users works in a country other than the country(ies) where the installation is located (unless access is provided by an international organization, the Joint Research Centre-JRC, an ERIC or similar legal entity).
  • Only user groups that will disseminate the results they generate under the project are eligible, unless the users are working for SMEs.
  • Access for user groups with a majority of users not working in a EU Member State or Horizon Europe associated countries limited to 20% of the total amount of units of access provided under the grant.

Instructions for CLEAR-CNA funding

  • The IP of the research team requesting access to CNA within the EURO-LABS project will
    receive from the coordinator the information of the approval of the scientific panel. The
    scientific panel will approve the number of user-days and the number of trips to be funded
    for the experiment. Based on this, the facility coordinator will decide, in consultation with the
    researcher, the maximum amount of funds to be dedicated to the transnational access.
    Notice that only funding for researchers not working in spanish institutions are eligible.
  • A contact person in CNA will be assigned to each approved experiment that will assist the
    research team in the organization of the travel costs. The CNA CLEAR coordinator, Joaquín
    Gómez Camacho, will support the CNA contact person in all the relevant aspects.
  • The funding of the travel can be carried out in one of two ways:
    • A) The research team organizes its trip, advancing the money for the travel and
      accommodation, and collects all the receipts associated with meals, transports, and other
      expenses.

      Once all documents are provided to the CNA CLEAR coordinator, the EURO-LABS IP of the
      University of Seville, Manuela Rodríguez Gallardo, will sign and process the claim form.
      Then the FIUS (Foundation of the University of Seville) will reimburse the relevant
      expenses, in a maximum of two weeks (if all documents are in order).

      It is strongly advised that the bill for the main expenses (travel, accommodation, rental car,
      fuel), is done in the name of the FIUS . This will allow the recovery of VAT funds that can be
      used to fund further experiments.

      FIUS (Fundación de Investigación de la Universidad de Sevilla)
      Avda. Reina Mercedes, 4C, 1ª planta
      E-41012
      CIF: G-91402941

    • B) The researcher, through the CNA contact person, makes a request to one of the travel
      agents authorised by FIUS. The travel agent will book plane tickets and accommodation for
      them, for the stated dates. Before the final booking, the staff of FIUS has to authorize
      the expense (fiuscontabilidad@us.es). This should be done one month in advance, to
      ensure proper funding. Additional expenses, such as meals, etc, should be processed as
      indicated in A).

    Ticket reimbursement, please fill this file:
    TICKETS

    Relevant indications to take into account:

  • As a general remark, keep in mind always the traceability of any payment.
  • Each researcher must provide a copy of his/her personal identification (passport or national
    identity card), a bank account (IBAN) and some document showing that the researcher is the
    account holder.
  • The funds should fulfill the limits of the University of Seville. All travels should be carried
    out in the basic class.
  • The accommodation in Seville should be limited by the published amount of 90 euros per
    night (Normativa US, European projects).
  • The payments should be done preferably by debit/credit card and the bank movement
    should be provided. If the payments are in cash, the tickets should specify this (in Spanish
    “efectivo”).
  • The use of own vehicles is not funded (no fuel, no car park, etc). Instead, car rental is
    allowed.
  • The receipts (original) to be reimbursed have to be delivered to FIUS. Researchers can
    leave these tickets to the contact person in CNA or post to:

    Manuela Rodríguez Gallardo
    Depto. Física Atómica, Molecular y Nuclear (6ª planta)
    Facultad de Física, Universidad de Sevilla
    Apartado 1065
    E-41080 (Spain)

  • Supermarket tickets can be reimbursed if only include food and drink.
  • Tickets including meals for more than one person should be clarified and each one has to prove with the bank movement the payment of his/her corresponding part. Please, pay your part directly to the restaurant.
  • Please, do not pay tips at the same time. The bank movement must be the same as the ticket amount.
  • The credit card payment receipts are not valid tickets. Only tickets specifying the consumption are valid.
  • Taxi and uber are allowed, presenting the corresponding tickets. For bus only single trip bus tickets are valid. The day of the trip has to be indicated.